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Accommodation

Online Accommodation Form

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the O2 Universum Prague.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted conference rates” and try to obtain your personal data including credit card details.

List of hotels

Hotel Price in EUR
SGL / DBL
Distance to
the O2 Universum

4 ☆

Hotel Carol ☆☆☆☆
Standard room
126 / 142 6-minute walk
Clarion Congress Hotel Praha ☆☆☆☆
Standard room
112 / 130 16-minute walk
STAGES HOTEL Prague ☆☆☆☆
Standard room
123 / 140 2-minute walk
Pentahotel Prague ☆☆☆☆
Standard room
116 / 136 12-minute tram ride

3 ☆

Hotel Pivovar ☆☆☆
Standard room
91 / 94 15-minute walk

All rates quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the congress, the congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that the price of accommodation is not included in the registration fees.

Group Reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the conference Secretariat at vkcavlmz@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at vkcavlmz@guarant.cz. Do not contact hotels directly.

Any changes in the reservation (except 100% cancellation fee) will be subject to 10 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation:

Hotel Carol

Cancellations received Cancellation fee
before 19 October 2023 full refund, handling fee of 10 EUR will be deducted
from 20 October to 27 October 2023 50% cancellation fee for each cancelled night
from 28 October to 10 November 2023 75% cancellation fee for each cancelled night
from 11 November 2023 incl. a no show 100% cancellation fee for each cancelled night

Clarion Congress Hotel Praha

Cancellations received Cancellation fee
before 26 September 2023 full refund, handling fee of 10 EUR will be deducted
from 27 September to 21 October 2023 60% cancellation fee for each cancelled night
from 22 October to 11 November 2023 80% cancellation fee for each cancelled night
from 12 November 2023 incl. a no show 100% cancellation fee for each cancelled night

STAGES HOTEL Prague

Cancellations received Cancellation fee
before 25 October 2023: full refund, handling fee of 10 EUR will be deducted
from 26 October 2023 incl. a no show: 100% cancellation fee for each cancelled night

Pentahotel Prague

Cancellations received Cancellation fee
before 25 October 2023 full refund, handling fee of 10 EUR will be deducted
from 26 October to 9 November 2023 50% cancellation fee for each cancelled night
from 10 November to 17 November 2023 80% cancellation fee for each cancelled night
from 18 November 2023 incl. a no show 100% cancellation fee for each cancelled night

Hotel Pivovar

Cancellations received Cancellation fee
before 25 October 2023 full refund, handling fee of 10 EUR will be deducted
from 26 October to 4 November 2023 half- night cancellation fee
from 5 November to 18 November 2023 one-night cancellation fee
from 19 November 2023 incl. a no show 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released. Please inform the conference Secretariat of any change in your arrival as soon as possible.

Methods of Payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards MasterCard/Eurocard and Visa.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by 17 November 2023 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

SEKRETARIÁT KONFERENCE
GUARANT International spol. s r.o.
Českomoravská 19, 190 00  Praha 9
Telefon: 284 001 444
E-mail: vkcavlmz@guarant.cz | Web: www.guarant.cz


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